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1 Jilid : INTELLIGENT OPTIMAL REPLACEMENT MODEL FOR HOSTEL FACILITIES MAINTENANCE Yuseni Ab Wahab 1 & Abd Samad Hasan Basari 2 1 Kolej Universiti Islam Melaka 2 Universiti Teknikal Malaysia Melaka Abstract This paper is part of an on-going research on the development of intelligent optimal replacement model for Hostel facility maintenance in Malaysia where the case study is conducted at Kolej Universiti Islam Melaka (KUIM). The model is developed to analyze the total cost and downtime for various values of the uncertain parameter by using Artificial Intelligence (AI) method, namely, Ant Colony Optimization (ACO), noting the effect of this variation on the optimal solution. The decision areas addressed is based on the replacement action. The study is aimed to assist maintenance engineers in deciding an appropriate replacement policy. This is usually useful to plot the total cost and downtime per unit time curve. The advantage of the curve is that, along with giving the optimal value, it shows the total cost and downtime around the optimum. If the curve is fairly flat around the optimum, it is not really very important that the maintenance engineers should plan for the replacements exactly at the optimum. However, if the curve rapidly decreased, then the maintenance decision should be made to find the optimal solutions. The result shows that the weeks to decide a replacement is during the semester break, which is suitable because students are not in the hostel. Keywords: Hostel facilities maintenance, intelligent optimal replacement model. 85

2 Jilid : MODEL GANTIAN OPTIMAL PINTAR BAGI PENYELENGGARAAN KEMUDAHAN ASRAMA Yuseni Ab Wahab 1 & Abd Samad Hasan Basari 2 1 Kolej Universiti Islam Melaka 2 Universiti Teknikal Malaysia Melaka Abstrak Kertas kerja ini adalah sebahagian daripada penyelidikan berterusan kepada pembangunan model gantian optimum pintar untuk penyelenggaraan kemudahan Asrama di Malaysia di mana kajian kes dijalankan di Kolej Universiti Islam Melaka (KUIM). Model ini dibangunkan untuk menganalisis jumlah kos dan downtime untuk pelbagai nilai parameter yang tidak menentu dengan menggunakan kaedah Kepintaran Buatan (AI), iaitu Ant Colony Optimization (ACO), menyatakan kesan variasi ini pada penyelesaian optimum. Kawasan keputusan ditangani adalah berdasarkan kepada tindakan penggantian. Kajian ini bertujuan untuk membantu jurutera penyelenggaraan dalam memutuskan dasar penggantian yang sesuai. Ini biasanya berguna untuk merancang jumlah kos dan downtime setiap lengkung unit masa. Kelebihan lengkung adalah bahawa, bersama-sama dengan memberi nilai yang optimum, ia menunjukkan jumlah kos dan downtime sekitar optimum. Jika lengkung adalah agak rata sekitar optimum, ia tidak benar-benar sangat penting bahawa jurutera penyelenggaraan perlu merancang untuk penggantian tepat pada optimum. Walaubagaimanapun, jika lengkung cepat menurun, maka keputusan penyelenggaraan perlu dibuat untuk mencari penyelesaian yang optimum. Hasil kajian menunjukkan bahawa minggu yang sesuai untuk membuat keputusan penggantian adalah semasa cuti semester kerana pelajar tidak berada di asrama Kata kunci: Penyelenggaraan kemudahan asrama, model gentian optimum pintar. 86

3 Intelligent Optimal Replacement Model for Hostel Facilities Maintenance Yuseni Ab Wahab & Abd Samad Hasan Basari 1.0 INTRODUCTION General, replacements will cost money in terms of component and a balance is required between the money spent for replacements and savings obtained to reduce the operating cost. Thus, this study aimed to determine an optimal replacement policy that will minimize the sum of operating, replacement costs and downtime per unit time. The goal of this research is to present a model that can be used to optimize component replacement decision. Equipment has followed through preventive replacement of critical component within the system. Thus, it is necessary to be able to identify which component should be considered for preventive replacement and which should be left to run until they fail. The primary goal addressed in this study is that to make a system more reliable through preventive replacement. 2.0 OPTIMAL PREVENTIVE REPLACEMENT An item, sometimes termed a line replaceable unit or part, is subject to sudden failure and when failure occurs, the item has to be replaced. Since failure is unexpected, it is not unreasonable to assume that failure replacement is more costly than a preventive replacement. For example, a preventive replacement is planned and arrangements are made to perform it without unnecessary delays, or perhaps a failure may cause damage to other equipment. In order to reduce the number of failures, preventive replacement can be scheduled to occur at specified intervals. However, a balance is required between the amount spent on the preventive replacement and their resulting benefits that is reduced failure replacements. The conflicting cost and downtime are happening and their resolution is by identifying the total cost and downtime curve. The replacement policy is one where preventive replacement is performed at fixed intervals of time. Failure replacement is needed whenever necessary and the optimal interval between the preventive replacement is determined to minimize the total expected cost and downtime when replacing the equipment per unit time. 2.1 Cost Model When dealing with optimization problems, in general, this study aimed to optimize some measure of performance over a long period. In many situations, this is equivalent to optimize the measure of performance per unit time. This approach is easier to formulate mathematically when compared to develop a model in optimizing a measure of performance over a finite horizon. The model construction is as follows. 87

4 Jilid : Construction of the Model: 1. c(t) is the operating cost per unit time at time t after replacement 2. C, is the total cost of a replacement. 3. The replacement policy /to perform replacements at interval length. 4. The objective is to determine the optimal interval between replacements to minimize the total cost of operation and replacement per unit time by using ACO. The total cost per unit C (t) for replacement at time t, is C(t)= total cost in interval (0,t) length of interval To use the equation c(t r ) = C(t r ), it requires that the trend in operating costs is an increasing function, which in practice is a very reasonable assumption. Any costs, such as production losses incurred due to the duration of the replacement which needs to be incorporated into the cost of the replacement action. Otherwise, a numerical solution is required as in Equation (1): C t r tr c t dt C 0 r (1) tr Tr Models are developed whereby, for particular assumptions, the optimal interval between the replacements can be obtained. In practice, there may consider difficulty in scheduling replacements to occur at their optimum time, or in obtaining the values of some of the parameters required for the analysis. 2.2 Case Study (Cost Model) The hostel building maintenance data are gathered from ICYM in a certain period of time. By using Eq (1), in discrete form, Table I is obtained from which it is seen that the optimal replacement age is 10 months, and the associated cost per month is MYR Table I also show the deteriorating trend from month 1 to 12 and increase again from 10 to 11.The associated graph of cost per month versus time is provided in Fig. 1, which includes the calculation of the optimizing criterion c(t) = C(f r ) when the trend in operating cost is discretized. Therefore, by replacing at the end of month 10, since next period s do operations and maintenance cost, c (t = 10), is higher than the average cost to date (MYR 17.19). 88

5 Intelligent Optimal Replacement Model for Hostel Facilities Maintenance Yuseni Ab Wahab & Abd Samad Hasan Basari Table 1: Replacement Cost for Door Month MYR* *MYR- Malaysia Ringgit Cost Vs. Time Model 2.3 Downtime Model Figure 1: Replacement cost for door The purpose of downtime model is to minimize the total downtime per unit time. In some cases, due to difficulties in costing or the desire to get maximum throughput or utilization of equipment, the replacement policy required may be one that minimizes total downtime per unit time or, equivalently, maximizes availability. The problem is to determine the best times at which replacements should occur to minimize total downtime per unit time. The basic conflict are that as the preventive replacement frequency increase, there is an increase in downtime due to these replacement, but a consequence of this is a reduction of downtime due to failure replacements, and the aim is to get the best balance between them. 89

6 Jilid : The model is developed to determine the optimal replacement interval between preventive replacements in order to minimize total downtime per unit time by using AG and ACO. The policy is illustrated in Figure 2. Figure 2: Downtime minimization: optimal interval. The total downtime per unit time, for preventive replacement at time, denoted as D( ) is in Equation (2) D( t p ) = Expected downtime due to failures + (2) downtime due to preventive replacement Cycle length Downtime due to failures = number of failures in the interval (0, ) Time required to make a failure replacement = H( ). Downtime due to preventive replacement =. Therefore Equation (3) is D t H( t ) T T p f p ( p) (3) t p Tp This is a model of the problem relating replacement interval downtime D( ). to total 2.4 Case Studies (Downtime Model) The method applied to the downtime model, where the corresponding curve of D(T) in Table 2 for the preventive replacement and presented graphically in Figure 3. The remarks that can be concluded are that the assumption verified by the curve that the preventive replacement plotted above, the best time for the replacement of component hostel facility maintenance. It also shows that when the value increased, the curve will go nearer to perfect replacement from 6.7 hours of 90

7 Intelligent Optimal Replacement Model for Hostel Facilities Maintenance Yuseni Ab Wahab & Abd Samad Hasan Basari downtime, if the quality of preventive replacement downtime, means that the more downtime detected, the downtime will reduce due to fewer breakdowns occurred during operations. Details of the percentage of the expected downtime to fit the status quo point are also shown in Table 2 and Figure 3. Table 2: Replacement Downtime for Door Month Downtime (Hour) Downtime Vs. Time Model 3.0 CONCLUSION Figure 3: Replacement Downtime for Door Intelligent optimal replacement model for hostel facility maintenance shows that the total cost and downtime curve is not fairly flat around the optimum and rising rapidly on both sides. This is then the optimal interval should be adhered to all possible circumstances. If there is uncertainty about the value of the particular parameter required in the analysis, then the evaluation of the total cost and downtime curve for various values of uncertain parameter could affect the optimal solution. In order to further assist maintenance engineers in deciding what appropriate replacement policy should be, it is useful to plot the total cost and downtime per unit time curve. The advantage of the curve is that, along with 91

8 Jilid : giving the optimal value of t, it shows the total cost downtime around the optimum value. If the curve is fairly flat around the optimum, it is not really very important that the maintenance engineers should plan for the replacements to achieve the optimum value, thus giving some leeway in scheduling the work. The goal is to develop a model that related to the inspection frequency to profitable cost. The way in which the model was developed such that to establish the optimal inspection frequency to minimize total cost. Then the same result would have been obtained. The most important point of this problem is that it is concerned with identifying the best level of preventive maintenance (in the inspections and replacement) when the failure rate of equipment s is constant. When necessary the replacement duration can be incorporated into the replacement model, as is required when the goal is the minimization of total downtime or equivalent and the maximization of item availability. This research has presented a model with the hybrid of AI that can be used to establish the optimal time, which discard the decision if the goal is to identify the interval of preventive replacement policy. For future improvement, the model can be combined together of cost and downtime to get the more meaningful information. Moreover, the data mining technique can be embedded to increase its accuracy. ACKNOWLEDGEMENTS This research is supported by Kolej Universiti Islam Melaka (KUIM) and is part of the Doctor of Philosophy (PhD) in the Faculty of Information and Communication Technology, Universiti Teknikal Malaysia Melaka (UTeM). REFERENCES A. S. H. Basari. (2009). Maintenance modeling tools with special to incomplete data, PhD Thesis, Universiti Teknikal Malaysia Melaka (UTeM), Malaysia. B. Jones, I. Jenkinson, and J. Wang. (2009). Methodology of using delay time analysis for a manufacturing industry, Reliability Engineering & System Safety, Vol. 94, no. 1, pp N. M. Sabri, A.S.H. Basari, B. Hussin, K. A. A. Samah and Y.A. Wahab. (2015). Ant Colony-Dijkstra's Algorithm for Evacuation Preparedness in High Rise Buildings, ICOCOE 2015, 9-11 Jun 2015.Phuket Thailand. N. M. Sabri, A.S.H. Basari, B. Hussin, K. A. A. Samah and Y.A. Wahab. (2015). Ant Colony-Dijkstra's Algorithm for Evacuation Preparedness in High Rise Buildings, ICOCOE 2015, 9-11 Jun 2015.Phuket Thailand. 92

9 Intelligent Optimal Replacement Model for Hostel Facilities Maintenance Yuseni Ab Wahab & Abd Samad Hasan Basari N. M. Sabri, A.S.H. Basari, B. Hussin, K. A. A. Samah and Y.A. Wahab. (2015). Ant Colony-Dijkstra's Algorithm for Evacuation Preparedness in High Rise Buildings, ICOCOE 2015, 9-11 Jun 2015.Phuket Thailand. W. Wang, D. Banjevic, and M. Pecht. (2010). A multi-component and multi-failure mode inspection model based on the delay time concept, Reliability Engineering & System Safety, Vol. 95, no. 8, pp Y. A. Wahab and A.S.H. Basari. (2013). Building maintenance management preliminary finding of a case study in ICYM, Middle- East Journal of Scientific Research, Vol. 17, no. 9, pp Y. A. Wahab and A.S.H. Basari. (2013). Analysis of down time and reliability estimation in hostel building maintenance-a case study, Middle-East Journal of Scientific Research, Vol. 17, no. 9, pp Y. A. Wahab and A.S.H Basari. (2014). Replacement Model for Higher Education Institution Hostel Building Maintenance in Malaysia International Journal of Trade, Economics and Finance, IJTEF 2014 Vol.5(5): ISSN: X. Y. A. Wahab and A.S.H Basari. (2014). Identifying the best parameter distribution for university hostel building maintenance Middle-East Journal of Scientific Research 22 (8): , 2014.ISSN IDOSI Publications. Y. A. Wahab and A.S.H Basari. (2014). Replacement model for hostel building case study: ICYM Middle-East Journal of Scientific Research 21 (11): , 2014 ISSN IDOSI Publications. Y. A. Wahab and A.S.H Basari. (2015), Best parameter of the hostel building component maintenance International Journal of Computer Applications ( ) Vol. 110 No. 15, January

10 Jilid : Y. A. Wahab and A.S.H Basari. (2015). Optimization of Downtime for Replcement Model of Hostel Facility Maintenance Middle-East Journal of Scientific Research 23 (5): , ISSN IDOSI Publications. Y. A. Wahab and A.S.H Basari. (2016). Failure Distribution of the University Hostel Building International Journal of Engineering and Technology8.5 :

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DESCRIPTION

kertas kerja karnival ko akademik

Transcript

____________________________________Karnival ko-akademik SK Keranggas 2012

SEKOLAH MENENGAH KEBANGSAAN PITAS IIKERTAS KERJAKARNIVAL KO-AKADEMIKSMK PITAS II 2015

TEMPAT:SMK PITAS II

CADANGAN TARIKH : JUN 2015

ANJURAN:PANITIA

DENGAN KERJASAMA : PANITIA BAHASA MELAYU PANITIA BAHASA INGGERIS PANITIA SAINS PANITIA SUBJEK WAJIB I (KAJIAN TEMPATAN/PENDIDIKAN SIVIK DAN KEWARGANEGARAAN) PANITIA SUBJEK WAJIB III (P.MORAL/PJK/BAHASA IBAN)

PANITIA SUBJEK WAJIB II(KEMAHIRAN HIDUP/PENDIDIKAN MUZIK/PENDIDIKAN SENI VISUAL)SK KERANGGASBORANG CADANGAN MENJALANKAN PROGRAMNama AktivitiKarnival Ko-Akademik SK Keranggas 2012

Penyelaras aktivitiNasiruddin Bin Jafary

Tempat dan kumpulan sasaranTempat : SK Keranggas

Kumpulan Sasaran : 27 orang murid SK Keranggas

Jangkamasa aktiviti8.00 pagi 1.30 petang 30 Mac

Bajet aktivitiPIBG RM 220.00Tajaan & sumbangan RM 1000.00

Jumlah Keseluruhan RM 1500.00

Cadangan jawatankuasaPengerusi(Nama & Jawatan)Setiausaha(Nama & Jawatan)

Bendahari(Nama & Jawatan)

Encik Wan Narudin Wan Japar

Guru Besar SK KeranggasEncik Nasiruddin Jafary

Ketua Panitia Subjek Wajib IIPuan Lucy Selamat

Ketua Panitia Subjek Wajib I

Diisi oleh Penyelaras ProgramUlasan:

Nama & Tandatangan : Tarikh:

Diisi oleh Pentadbir SekolahUlasan

Cop & tandatangan: Tarikh:

Bahagian ARingkasan dan cadangan aktiviti : (cadangan hendaklah merangkumi Latarbelakang, Objektif, Kumpulan Sasaran, dan justifikasi Ahli Jawatankuasa yang diperlukan. Cadangan aktiviti ini hendaklah diselaraskan bersama jadual kerja dalam bentuk carta Gantt)

1 PENGENALANKARNIVAL KO-AKADEMIK SK KERANGGAS 2012, adalah satu pertandingan ko-akademik yang melibatkan semua panitia matapelajaran SK Keranggas. Sebagai program perintis seumpamanya yang dianjurkan di sekolah, program ini diharap dapat meningkatkan pendedahan kepada murid tentang teknik persembahan terbaik bagi setiap acara yang disertai serta membolehkan murid menyesuaikan diri dengan suasana pertandingan sebenar.Program ini adalah satu usaha kolektif panitia untuk menyediakan platform kepada semua murid bagi menonjolkan kebolehan mereka selain dapat mencungkil bakat terpendam dan keyakinan murid untuk memberikan persembahan terbaik.Cetusan idea untuk mengadakan karnival ko-Akademik ini timbul di bawah agenda ke 10 mesyuarat MBMMBI/LINUS/SGM/MaCS/SBT/SKPM/SIP/Kluster bil. 1/2012 bertarikh 1 Februari 2012 iaitu School Improvement Programme (SIP). Bagi meningkatkan produktiviti dan kelancaran program panitia di peringkat sekolah, adalah lebih efisien untuk menggabungkan semua pertandingan ko-akademik ke dalam satu program pertandingan tunggal sahaja. Hal ini dapat menyelaraskan pelbagai aspek pelaksanaan program dengan lebih efektif dan berkesan.

Program ini sekaligus dapat menyelesaikan masalah yang wujud untuk melaksanakan rancangan aktiviti panitia khasnya aktiviti yang membabitkan pertandingan, kerana semua tenaga kerja dapat berfungsi secara maksimum berbanding pelaksanaan aktiviti panitia yang diadakan secara berasingan. Oleh itu, dengan terlaksananya program ini, ianya dapat mengatasi kesukaran penyelarasan dan pemantauan program daripada pihak pentadbir sekolah.

Selaras dengan Falsafah Pendidikan Kebangsaan yang berkehendakkan kepada usaha untuk memperkembangkan lagi potensi murid secara menyeluruh dan bersepadu bagi melahirkan insan yang seimbang dan harmonis dari segi intelek, rohani, jasmani, emosi dan sosial, penganjuran Karnival Ko-Akademik SK Keranggas 2012 diharap dapat memenuhi misi dan visi pendidikan negara ke arah melahirkan modal insan yang cemerlang demi masa depan negara yang gemilang.2. MATLAMAT

3. OBJEKTIF

i. Meningkatkan keyakinan murid terhadap potensi diri melalui pertandingan yang dijalankan.ii. Mendedahkan semua murid tentang suasana pertandingan ko-akademik.iii. Meningkatkan keberanian murid untuk memberikan persembahan terbaik di atas pentas.iv. Meningkatkan penyertaan dan persaingan sihat antara murid untuk memenangi sesuatu pertandingan yang dianjurkan.

4. ANJURAN/KELOLAAN

5. TARIKH DAN TEMPOH PERTANDINGAN :

6. ATURCARA PERTANDINGAN

7. PERATURAN PERTANDINGAN

8. ANGGARAN BAJET PERTANDINGAN

KUMPULAN SASARAN

i. 27 orang murid

PENUTUP

Dengan terlaksananya KARNIVAL KO-AKADEMIK SK KERANGGAS 2012, diharap program ini mampu meningkatkan kualiti murid dan melahirkan modal insan cemerlang dalam usaha sekolah memenuhi aspirasi pendidikan negara. Selain itu, dalam misi untuk menjadi sebuah sekolah yang berkesan, program sebegini tidak sesekali boleh dipinggirkan begitu sahaja. Peranan dan komitmen pihak pentadbir sekolah serta guru-guru adalah sangat besar dalam misi memacu perkembangan murid menjadi modal insan produktif ke arah kegemilangan masa depan negara.

Sekian, terima kasih.

Disediakan Oleh,

__________________________Penyelaras & setiausahaNASIRUDDIN JAFARY

AHLI JAWATANKUASA Justifikasi Ahli Jawatankuasa (Sila rujuk bahagian lampiran)

Jawatankuasa IndukPenaung: Encik Abdillah Adam Pengarah Jabatan Pelajaran Negeri Sarawak

Penasihat: Encik Jamit Ajok Pegawai Pelajaran Daerah Sri Aman

Pengerusi: Encik Wan Narudin Wan Japar Guru Besar SK Keranggas

Setiausaha: Encik Nasiruddin Jafary Ketua Panitia Subjek Wajib II (Kemahiran Hidup/P.Muzik/P.Seni Visual)

Bendahari: Puan Lucy Selamat Ketua Panitia Subjek Wajib I (Kajian Tempatan/P. Sivik dan Kewarganegaraan

Ahli Jawatankuasa PelaksanaPengacara Majlis: Encik Naigress Salem Cik Caroline

Penyelaras Program; Encik Nasiruddin Jafary

Penjaga Masa: Encik Melin Uton

Persiapan pentas: Encik Nasiruddin Jafary

HakimKetua Hakim : Encik Wan Narudin Wan Japar

Hakim Public SpeakingLevel I/Public Speaking Level II/Story Telling1. Encik Kesmond Lee Fatt Tieng 2. Encik Martin Julong

Hakim Bercerita/Pidato1. Encik Gilbert Meur2. Encik Melin Uton

Hakim Science story telling1. Encik Zulhilmi Abd. Ghani

Hakim deklamasi sajak/pantun/menyanyi lagu patriotik1. Encik Nasiruddin Jafary2. Puan Lucy Selamat

CenderahatiEncik Nasiruddin Jafary

MakananPuan Lucy Selamat

AHLI JAWATANKUASA Justifikasi Ahli Jawatankuasa (Sila rujuk bahagian lampiran)

Jawatankuasa IndukPenaung: Encik Abdillah Adam Pengarah Jabatan Pelajaran Negeri Sarawak

Penasihat: Encik Jamit Ajok Pegawai Pelajaran Daerah Sri Aman

Pengerusi: Encik Wan Narudin Wan Japar Guru Besar SK Keranggas

Setiausaha: Encik Nasiruddin Jafary Ketua Panitia Subjek Wajib II (Kemahiran Hidup/P.Muzik/P.Seni Visual)

Bendahari: Puan Lucy Selamat Ketua Panitia Subjek Wajib I (Kajian Tempatan/P. Sivik dan Kewarganegaraan

Ahli Jawatankuasa PelaksanaPengacara majlis Encik Naigress SalemCik Caroline

Penjaga MasaEncik Melin Uton

Persiapan pentasNasiruddin Jafary

HakimKetua Hakim : Encik Wan Narudin Wan Japar

Hakim Public Speaking/Story Telling/1. Encik Kesmond Lee Fatt Tieng 2. Encik Martin Julong

Hakim Bercerita/Pidato1. Encik Gilbert Meur2. Encik Melin Uton

Hakim Science story telling1. Encik Zulhilmi Abd. Ghani

Hakim deklamasi sajak/pantun/menyanyi lagu patriotik1. Encik Nasiruddin Jafary2. Puan Lucy Selamat

CenderahatiEncik Nasiruddin Jafary

MakananPuan Lucy Selamat

AHLI JAWATANKUASA Justifikasi Ahli Jawatankuasa (Sila rujuk bahagian lampiran)

Ahli Jawatankuasa PelaksanaKebajikan: Cik Caroline Puan Lucy Selamat

Publisiti dan tajaan: Encik Nasiruddin Jafary Encik Wan Narudin Wan Japar

Sijil: Encik Nasiruddin Jafary

Dokumentasi dan pelaporan program: Encik Nasiruddin Jafary

Tugas-tugas khas: Encik Zulhilmi Abd Ghani

LAMPIRAN:

JUSTIFIKASI TUGAS AHLI JAWATANKUASA PELAKSANA

PENGERUSI

1. Mempengerusikan mesyuarat2. Membuat keputusan mesyuarat.3. Bertanggungjawab dalam menyemak perjalanan program dan tugas AJK.4. Memastikan segala kerja yang dirancang berjalan mengikut jadual yang ditetapkan.5. Membuat pengesahan terhadap laporan akhir aktiviti.6. Memantau hal ehwal kesetiausahaan dan kewangan.7. Mengetuai dan merancang hal ehwal protokol.

PENYELARAS

1. Bertanggungjawab sebagai menyelaras aktiviti/program yang dirancang dan ditetapkan.2. Membuat keputusan bersama dengan Pengerusi terhadap sesuatu perkara yang dirasakan sukar diputuskan dengan AJK Pelaksana yang lain.3. Memastikan perjalanan program berjalan dengan lancar dan sempurna seperti mana yang telah dirancang.4. Mengadakan perbincangan dengan pihak luar (sekiranya aktiviti melibatkan pihak luar)5. Sebagai rujukan dan pemudah kepada AJK pelaksana dalam melaksanakan aktiviti yang ditetapkan.

SETIAUSAHA

1. Menyediakan agenda dan minit mesyuarat.2. Memaklumkan kepada ahli tentang panggilan mesyuarat.3. Menyediakan kertas kerja dan surat-surat rasmi yang berkaitan.4. Menyediakan laporan akhir aktiviti untuk dihantar kepada Guru Besar.

BENDAHARI

1. Merangka dan merancang belanjawan program2. Mendapatkan anggaran perbelanjaan daripada setiap jawatankuasa terlibat.3. Mengawal, menyimpan dan merekod kemasukan dan pengeluaran wang (setiap pengeluaran wang disertakan dengan resit rasmi)4. Menyediakan dan membentangkan laporan kewangan program setiap kali mesyuarat program diadakan.5. Menyediakan laporan kewangan akhir program untuk diserahkan kepada Jawatankuasa Audit Dalaman Sekolah.6. Memastikan sebarang tuntutan yang dibuat oleh AJK menggunakan borang khas beserta resit.7. Menyimpan dokumen-dokumen / resit kewangan.8. Menyerahkan 2 salinan laporan kewangan akhir program yang telah disahkan oleh Jawatankuasa Audit Dalaman kepada Guru Besar.

AJK PUBLISITI DAN TAJAAN

1. Merancang strategi promosi program.2. Membuat hebahan media cetak dan elektronik dalam dan luar sekolah.3. Bertindak selaku jurukamera program.4. Mendapatkan maklumat penaja.5. Mendapatkan surat dan tandatangan melalui Guru Besar untuk mendapatkan tajaan dan sumbangan.6. Menghubungi dan membuat tindakan susulan untuk mendapatkan sumbangan dan tajaan.7. Menyediakan laporan akhir AJK Publisiti dan Tajaan.

AJK MAKANAN

1. Merancang dan menyelaras aktiviti jamuan2. Mendapatkan sebut harga jamuan bagi memastikan perbelanjaan mengikut bajet yang diluluskan.3. Menyediakan rawatan kecemasan kepada peserta dan AJK program (jika diperlukan)4. Menyediakan laporan akhir AJK Makanan dan kebajikan

AJK TUGAS-TUGAS KHAS

1. Membantu AJK-AJK lain yang memerlukan bantuan.2. Melaksanakan tugas mengikut keperluan program dari masa ke semasa

Lampiran F2

STORYTELLING COMPETITIONPRIMARY SCHOOLS (LEVEL 2)

RULES AND GUIDELINES

1.0INTRODUCTION

1.1 Storytelling is an effective teaching and learning activity to help improve the standard of English among pupils.

1.2 The Storytelling Activity/Competition will be carried out at school, district / division, state and national levels.

2.0OBJECTIVES

2.1To enhance pupils confidence in using English.

2.2To give pupils the opportunity to use English in an interesting, authentic and a creative manner.

2.3To enhance and improve the listening and speaking skills.

2.4To instill pupils interest in reading and writing in English.

3.0RULES AND REGULATIONS

3.1. The competition is open to all government aided schools. Only ONE contestant will represent his/her state at the national level.

3.2The competition is divided into two sections :

Section 1:Prepared- any storiesSection 2:Impromptu

3.3For Section 1, contestants are to observe the following rules :

3.3.1 Stories presented can be authentic, adapted or originally written.3.3.2Stories presented must not touch on sensitive issues such as race, religion, politics, colour, personalities, etc.

3.3.3Stories must be educational with moral values.

3.3.4Props, backdrops and sound effects are not allowed. Aids used during the presentation are considered part of the costume. If the aids are deliberately detached from the story teller, they will beconsidered as props and is an infringement.

3.3.5Time allocated to present the story is 7 10 minutes. The bell will be rung at the 10th minute. No marks will be awarded thereafter.

3.4For Section 2, contestants are to observe the following rules :

3.4.1Contestants choose a card.

3.4.2After 30 seconds, contestants will begin their story based on the word written on the chosen card.

3.4.3Stories told should not be the same as the prepared story presented.

3.4.4Time allocated to present the impromptu story is 2 3 minutes. The bell will be rung at the 3rd minute. No marks will be awarded thereafter.

3.5Infringement

3.5.1A maximum of 10 marks will be deducted if a contestant :

touches on sensitive issues such as race, religion, politics, colour, personalities, etc. presents a story below the minimum stipulated time use props, backdrops and electronically-aided sound effects.

3.6A contestant will be disqualified if :

3.6.1he/she reads or refers to notes/reading materials

3.6.2he/she is prompted by another person

4.0ADJUDICATION

4.1The competitions should be judged by an odd numbered panel of at least 3 judges.

4.2The contestant with the majority of votes will be declared the winner.

4.3 The decision of the judges is final.

5.0CONCLUSION

6.1It is our fervent hope that more pupils be trained and encouraged to participate in the school and district levels competitions.

6.2The cooperation of schools, District / Division Education Offices and Sate Education Departments are needed to ensure the smooth running and success of the competitions.

Lampiran F3

PUBLIC SPEAKING COMPETITIONRULES AND GUIDELINES

1.0BACKGROUND AND RATIONALE

1.1 Starting the year 2000, Schools Division, Ministry of Education has decided to introduce public speaking competitions for students in the primary as well as the secondary schools. Speaking is one of the four main language skills for students to be proficient in. As we advance into the new millennium, students are expected to be able to master at least two languages, namely Bahasa Melayu and English language. This would make it easier for them to function as they are able to play a more relevant and functional role in their daily life. In the new millennium too, the world becomes smaller and more global in nature. Technology too gets more advanced. Thus, proficiency in the English language becomes a necessity, as one needs to interact with one another and keep abreast with the latest developments in technology. One who does not master the English language in the new millennium will be at the losing end.

1.2 Through public speaking competitions, it is hoped that an awareness is created among students on the importance of upgrading themselves in the English language. It would also serve as a catalyst for students to start using and learning English in a more serious manner.

2.0AIM

To encourage the development of oral communication skills among students. To promote the use of plain English. To promote better understanding between young people.

3.0ELIGIBILITY

3.1 This competition is divided into 2 categories namely:

The secondary school category The primary school category.

3.2 For the secondary school category, Forms 1 5 students from all Government aided secondary schools in Malaysia can take part.

3.3 For the primary school category, only Year 4 6 students from all Government aided primary schools in Malaysia can take part.

4.0COMPETITION LEVELS

4.1 The competition is held at the following levels:

School District State National

4.2 At the school level, as many students as possible should be encouraged to take part in this competition. The winner of the competition at school level will represent the school at the district /division level competition.

4.3 The winner of the competition at district/division level will represent the district/division at the state level competition.

4.4 The winner of the competition at the state level will represent the state at the national level competition.

5.0COMPETITION FORMAT

5.1The competition is divided into two sections, as follows:

Section 1:Prepared Speech-any topicSection 2 :Impromptu Speech

5.2For section 1 (Prepared Speech) contestants are to observe the following rules: Secondary school contestants will deliver a prepared speech of six (6) minutes on a topic of their choice. Primary school contestants will deliver a prepared speech on a topic of their choice for 4-6 minutes. A warning bell will be sounded at the 5th minute and a final bell at the 6th minute.

5.3For section 2, (Impromptu Speech) contestants are to observe the following rules:

Contestants are given a topic four minutes before they are due to present the speech; All contestants speak on the same topic; The time allowed for the impromptu speech is three minutes; A warning bell sounds at two minutes and a final bell at three minutes.

6.0ADJUDICATION

6.1Judging is nationally standardized. Judges are required to undertake a substantial briefing to gain full understanding of the judging criteria and to work within the guidelines set.

6.2Judging Criteria

6.2.1The judging criteria for both the Prepared Speech and the Impromptu Speech are on two aspects as follows:

a) Subject Matter

Is the subject matter of the speech suitable and substantial? Is the speech original and intelligent in its exploration of the subject? Does the speaker develop the argument and the line of thought logically and effectively? Is there a satisfactory conclusion which lends a sense of finality to the speech? Does the speech carry a worthwhile and convincing message?

b) Use of Plain English

Is the message or point of view conveyed in clear, correct, comprehensible and appropriate language? Are tone, pace, pauses and projection effective? Does the speaker avoid distractions? Is the speakers style confident, fluent and natural? Does the speaker avoid:

. ineffectual repetitions e.g. Ladies and Gentlemen

. pompous and condescending language

. over dramatics

. awkward pauses

. conspicuous use of notes, reading, shuffling palm cards

. inappropriate quotations

. jokes that are irrelevant or inappropriate?

6.2.2Additional judging criteria for the Impromptu Speech also include the following:

Does the speaker demonstrate the ability to think clearly and creatively? Does the speaker express their views with conviction and/or humour? Are the speakers remarks accurate, relevant, interesting and lucid? Does the speaker use plain English? Does the speaker use clear, correct, simple and fluent speech? Does the speakers impromptu speech vary greatly from the prepared speech?.

7.0NOTES FOR TEACHERS, CONTESTANTS AND JUDGES

7.1THE PREPARED SPEECH

For your audience to enjoy listening to you, you must enjoy having an audience! To hold their attention, you must persuade your audience to walk with you as you share with them your thoughts, ideas and opinions. The subject matter should show originality, logical development, continuity of ideas and knowledge of your topic. The language should be delivered in such a way that it is easy to hear and understand. You should use clear, correct, simple and fluent speech. A person at ease is a comfortable person to be with. If you become anxious the audience will pick that up. You must aim to be at ease and in control of the situation.

You must be able to command the attention of the audience. You must have them looking at you, quiet and receptive, wanting to hear what you have to say. This is termed platform presence and is a necessary art to be developed in order to be a successful speaker. Remember that people do not listen to speeches, they listen to people speaking! Prepare your speech for here and now, this audience, these people. Use words that are understandable and attractive, and know your subject. That way you can speak with confidence, monitor the reaction of the audience and stay in tune with them.Topics chosen must not touch on sensitive issues, such as race, religion, colour, personalities, etc.

7.2THE IMPROMPTU

The impromptu talk requirement for this competition sometimes causes unnecessary anxiety for the students.

7.2.1Hints on how to approach the impromptu : Draw on lifes experience and knowledge. Brainstorm the topic on a sheet of paper. Think your perspective through, selecting from and expanding into headings, key words or points from the brainstorming session. Approximately four headings should be sufficient to sustain the required impromptu speech. Jot these down on paper. Decide upon the structure or sequences of the talk by numbering your headings. The first one you wrote down may not be the most appropriate to begin your speech with. Transfer the first of your headings and end with a definite statement, rhetorical question or perhaps a relevant quotation. Prepare your opening last. Inevitably it will emerge as your preparation takes place. Open with a definite statement, or turn the topic into a rhetorical question followed by a comment that gives some indication of what is to follow. Close on a decisive note.

7.3As judging is bound by strict criteria, students and teachers preparing for participation should pay careful attention to the following aspects of speech making : Openings and conclusions.Speeches should not touch on sensitive issues such as race, religion, politics. Logical development of theme. Choice of words. Accepted pronunciation. Use of correct grammar. Careful, or limited use of quotation. Originality (in particular, avoidance of plagiarism)

7.4An effective plain English speech : Is on a topic of importance. Has decisive openings and conclusions. Avoids clichs, buzz words and colloquial expressions. Uses words which are carefully chosen. Uses accepted pronunciation (e.g. Oxford or Macquire Dictionary) Pays attention to the correct use of grammar. Contains a limited use of quotations, if any. Is original. Does not plagiarise the work of others.

7.5An effective Plain English Award contestant Speaks confidently and articulates clearly. Avoids over-dramatisation and shouting for emphasis. Avoids distracting mannerisms. Uses pace, pause and projection to good effect. Understands the effective uses of gestures, posture and eye contact. Times a speech accurately.

Senarai semak (sila tandakan )

Perincian kewangan berdasarkan keperluan program

Justifikasi kerja setiap ahli Jawatankuasa Komen dan ulasan